22 feb
PEPSICO
Miguel Hidalgo
Job Description:
Overview
We Are PepsiCo
Join PepsiCo and Dare for Better! We are the perfect place for curious people, thinkers and change agents. From leadership to front lines, we're excited about the future and working together to make the world a better place.
Being part of PepsiCo means being part of one of the largest food and beverage companies in the world, with our iconic brands consumed more than a billion times a day in more than 200 countries.
Our product portfolio, which includes 22 of the world's most iconic brands, such as Sabritas, Gamesa, Quaker, Pepsi, Gatorade and Sonrics, has been a part of Mexican homes for more than 116 years.
A career at PepsiCo means working in a culture where all people are welcome. Here, you can dare to be you. No matter who you are, where you're from, or who you love, you can always influence the people around you and make a positive impact in the world.
Know more:
Join PepsiCo, dare for better.
Responsibilities
The Opportunity
The Senior Executive Assistant plays a pivotal role in providing advanced support to key executives. Responsibilities include overseeing Travel & Expenses management, Reimbursement activities, Meetings & Visits coordination, and critical administrative functions, with an elevated focus on strategic support, American Express Support, Travel & Logistics activities, and other essential administrative functions while remaining adaptable to additional tasks as requested.
Your Impact
As Senior Executive Assistant your responsibilities would consist ofcovering the service for executives:
Travel & Logistics:
- Coordinate and book domestic and international travel for executives, including itineraries, flights, hotels, and transportation.
- Collect and organize receipts and documentation related to travel expenses.
- Prepare and submit expense reports on behalf of executives, ensuring compliance with company policies.
Reimbursement:
- Preparation of requisitions
- Collect and organize expense receipts, ensuring they align with company policies.
- Open and manage tickets for reimbursement requests, ensuring prompt closure.
- Communicate with executives to clarify or obtain additional information regarding expense reports.
Meetings & Visits:
- Schedule and organize meetings for executives, considering time zones and preferences.
- Coordinate visits from clients, partners, and other stakeholders.
- Arrange logistics for visitors, including accommodations, transportation, and meeting spaces.
AMEX:
- Facilitate the issuance of American Express corporate cards for executives.
- Reconcile AMEX statements with expense reports and ensure accurate documentation.
Local Admin:
- Monitor and replenish office supplies, ensuring that essential items are always available.
- Engage with local vendors for services such as cleaning, catering, and office equipment maintenance.
- Manage incoming and outgoing mail and packages, distributing them to the appropriate recipients.
- Ensure compliance with local regulations and handle any administrative requirements as needed.
Qualifications
Who Are We Looking For?
- Bachelor’s degree in human resources, Industrial engineering, Business Administration, or Related Field.
- 1-3 years of previous professional experience in HR Operations (or 1 year in Personal/Executive Assistance environment is preferred) and/or related education.
- Advanced English
- Management Assistance Experience
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
If this is an opportunity that interests you, we encourage you to apply even if you do not meet 100% of the requirements.
What can you expect from us:
- Opportunities to learn and develop every day through a wide range of programs.
- Internal digital platforms that promote self-learning.
- Development programs according to Leadership skills.
- Specialized training according to the role.
- Learning experiences with internal and external providers.
- We love to celebrate success, which is why we have recognition programs for seniority, behavior, leadership, moments of life, among others.
- Financial wellness programs that will help you reach your goals in all stages of life.
- A flexibility program that will allow you to balance your personal and work life, adapting your working day to your lifestyle.
- And because your family is also important to us, they can also enjoy benefits such as our Wellness Line, thousands of Agreements and Discounts, Scholarship programs for your children, Aid Plans for different moments of life, among others.
We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We respect and value diversity as a work force and innovation for the organization.
Muestra tus habilidades a la empresa, rellenar el formulario y deja un toque personal en la carta, ayudará el reclutador en la elección del candidato.