PS-456 | Excecutive Assistant

PS-456 | Excecutive Assistant

Assist executives and departments with varied administrative support as required.
Serve as the main point of contact for other staff members with questions, requests, or concerns for the Chief Operations Officer.
ESSENTIAL RESPONSIBILITIES: Manage daily workflow including email, answering phones, collecting, opening and distributing mail, copying, filing, and calendar management.Maintain high levels of professionalism when communicating via all forms of media.Exhibit a high level of comfort when communicating with upper-level staff.Manage the activities of travel – scheduling, processing of all expense reports,



maintenance of records and receipts.Responsible for coordinating activities with on-site contractors or outsourced resources providing travel services.Schedule and coordinate meeting requests, team meetings/events – assist in managing schedules to best meet the needs of the business.Maintain/order office supplies and work supplies as needed.Act as administrative support to the HR department and other departments as needed.Act as a single point of contact for visitors and general employees.Maintain the presentable appearance of the receptionist area.Provide professional, prompt customer service to all front desk users.Coordinate executive travel by partnering with Advanced Energy's travel service to book travel and transportation, process expense reports, and maintain records and receipts.Attention to visitors and foreign employees.
Provide all travel information that the visitor may need (e.g., hotel recommendations, migration paperwork, driving directions, etc.




).Manage corporate credit card applications for employees.Management of immigration procedures.Maintain confidentiality and handle information tactfully and professionally.Adhere to corporate guidelines for dress and attire.Other duties as required to maximize the executive's efficiency.WORK ENVIRONMENT: Standard office environment.
SKILLS: Advanced communication skills.Fully Bilingual (Spanish-English).Advanced Microsoft Office skills.High degree of professionalism in interactions and in attire.High level of interpersonal skills to handle sensitive and confidential situations.Strong attention to detail.Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.Analytical ability required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.EXPERIENCE: 3-5 years of executive administrative assistant experience.

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