04 feb
United Nations
Xico
This position will be temporarily vacant for eight months with the possibility of extension.
This position is located in the Agricultural Development and Climate Change Unit of the Economic Commission for Latin America and the Caribbean (ECLAC) in Mexico.
The Team Assistant reports to the Chief of Agricultural Development and Climate Change Unit.
**Responsibilities**:
Under the overall supervision of the Chief of Agricultural Development and Climate Change Unit, in the framework of the project "Strengthening capabilities for incorporating disaster risk reduction and sustainable and inclusive climate change adaptation in public investment in COSEFIN/SICA country members" the Team Assistant will be responsible for the following duties:
- Provides general office support services to help ensure the smooth functioning of an organizational unit.
- Uses standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.
- Proofreads written products for completeness and grammatical and typographical accuracy.
- Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
- Reviews, records, routes and/or processes mail or other documents; gathers pertinent background material; tracks and monitors follow-up action as required.
- Receives phone call and visitors, and responds to routine inquiries and information requests, including drafting routine written responses, or routes to appropriate personnel for handling as required.
- Maintains files (both paper and electronic) and databases for work unit.
- Updates and maintains large distribution lists; assemble documents,
reports and other materials for global dissemination, where possible using electronic formats; coordinates courier services.
- Performs basic data entry and extraction functions.
- Checks accuracy of simple calculations, codings, data, etc.
- Photocopies a variety of documents and other materials.
- Operates and maintains a variety of office equipment in the performance of basic office functions, e.g.
photocopier, facsimile, printer, scanner, etc.
- Delivers urgent mail/messages.
- Performs other duties as assigned.
Competencies
- Professionalism
- Teamwork
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation
Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Work Experience
Two years of experience in general office support or related area is required.
Languages
English and French are the working languages of the United Nations Secretariat; and Spanish is a working language of ECLAC.
For the position(s) advertised, fluency in Spanish is required and intermediate knowledge of English is desirable.
Knowledge of another official United Nations language is an advantage.
NOTE: Fluency - equals a rating of "fluent" in all four areas (speak, read, write and understand).
Intermediate knowledge of - equals a rating of "confident" or "fluent" in at least two of the four areas.
Assessment
Applicants will be assessed based on the information provided in their PHPs.
The Hiring Manager might contact short-listed applicants for further assessment.
Special Notice
- This position will be temporarily vacant for a period of 8 months, with possibility of extension.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.
The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available
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