02 feb
Tc Energy
Xico
The opportunity
TC Energy is seeking a Document Control Manager to support our Southeastern Gateway Pipeline Project.
Reporting to the Director of Project Services you will be responsible for managing a document control team which provides oversight to project document control activities conducted by the project's Engineering, Contracting and Procurement, Construction Management, Construction Contractors, and Engineering firms.
The effective management, retention and retrieval of project documentation is critical to the integrity and efficiency of the project; therefore, technical knowledge of document control systems is required.
What you'll do
- Lead role in the development,
set-up and ongoing maintenance of processes and systems related to project information management, records management and document control for the Project;
- Provide leadership and performance management to the document control team;
- Responsible for the timely, accurate and effective preparation and management of information, data and records.
- Control the naming / numbering, sorting, filing, storing and retrieval of both electronic and hard copy records produced by project teams in alignment with PDS, and MGOEP Management System.
- Develop and maintain your team through work plans, including resource planning based on workload demands;
- Ensure compliance with all internal TC Energy policies and practices associated with information and record management;
- Oversee the day-to-day activities of the project's Document Control team;
- Provide direction, guidance and training to project Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information;
- Develop,
maintain and support the project's overall Document Management Plan, processes and procedures;
- Develop Document Control practices and procedures for the field office and work with field staff on implementation;
- Establish Document Control practices to be followed with external stakeholders (whether contractors or partners) for formal communications, transmittals and record retention;
- Develop, Implement and ensure proper security protocols are in place and followed for accuracy ensuring Project personnel have appropriate access, workflow maintenance, monitor and maintain project mailbox, prepare transmittals, receipt and QC of transmittals and submissions, QC on controlled documents, follow master records list, progressive filing, prepare hard copy records, ensure retentions schedules are in accordance with Mexico Business Unit (MBU) and Project requirements.
- Assist team members to meet project/initiative, schedule and quality on all requirements pertaining to Document Management best practices;
- Collaborate with team members and other stakeholders to manage and protect their information;
- Conduct self-audits to assess gaps, and determine and implement corrective action;
- Plan and coordinate training sessions as required to a wide variety of audiences (in-person, conference calls, Teams sessions, etc.).
- Collaborate closely with the Operations, Asset Integrity and Project teams to ensure data retention and analytics for operations turn over
- Other Document Controls duties as they may be assigned.
Minimum Qualifications
- Post-Secondary degree in a related field
- 10 years of direct Document Control experience on large projects
- Strong leadership and interpersonal skills;
- Facilitation, negotiation and influencing capabilities;
- Demonstrated problem solving and decision-making skills;
- Knowledge of information technologies related to records, document, and collaboration management systems;
- Strong presentation, oral and written communication skills with the ability to tailor delivery as required;
- Excellent organizational skills, with ability to work under pressure and self-motivate towards competing deadlines;
- Highly proficient in Microsoft Office suite, specifically Excel;
- Strong SharePoint knowledge and Electronic Data Management System (EDMS) skills.
Preferred Qualifications
- Experience with SAP and Omega PIMS
- Written, verbal,
presentation and electronic communication skills; ability to communicate with all levels of the Project Controls and Project Management organization effectively
- Large scale construction project management or engineering experience is considered an asset;
- FileNet, iRIMS, Excel and SharePoint experience required;
- Direct formal leadership and management experience;
- Experience in developing and promoting Information Management programs for large projects or organizations;
- Experience with file management and digital information management.
About our business
TC Energy is a leading energy infrastructure company in North America.
We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation.
Our operations span three countries, seven Canadian provinces, and 34 U.S. states.
- TC E
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