25 ene
Fieldcore
Nuevo Casas Grandes
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**Role Summary/Purpose***Entry level position*The Field Service Coordinator / Admin will be responsible for organizing mobilization and demobilization of **NAM** craft employees.
This includes booking travel, ensuring employees have the needed training & certifications, and keeping track of standard documents.
The FSC will also reconcile project travel costs.
**Essential Functions**- Coordinate mobilization and demobilization of field employees to ensure timely arrival to and from job sites.- Manage and coordinate with craft employees all the logistics details related with mobs and de-mobs.- Places and follows up vendor quotes requests and requisitions and ensures on time Open PO Closure.- Codify and upload invoices related to T&L; expenses for mobilizations, office services and insurances non billable to customers to ensure proper payment to suppliers.- Initiate requests and follow up on information in the GE Travel Advisory System (TAS) for craft employees.- Coordinate mobilizations and demobilizations of field employees related to conferences, trainings and workout events.- Coordinate T&L; logistics associated to kick off meetings, work outs as per SM guidance.- Responsible of arranging ground transportation for field employees during outages.
Ground transportation should follow outage security plan and T&L; guideline.- Support contingent Craft Employees with concur reimbursements.- Coordinate the delivery of EPP, credit cards, IT equipment and Immigration/legal documents to field employees from office to employee location.- Responsible of follow up on documentation including medical appointments,
immigrations and government clearances before site access for field employees.- Lead and coordinate the daily calls to track the documentation status of the team to be mobilized.- Tracking and updating standard documentation for all field employees- Tracking documents of every employee assigned to that maintenance.- Ownership for documentation database (not yet deployed in NAM -> deployment coming in H22021)- Coordinates Third-party vendors Document Delivery of for review and site access.- Support craft employees with cash payments of visas or work permits.- Support resource managers with onboarding of craft employees, for example systems training.- Support resource managers with other clarifications to craft employees as needed.- Occasional support to Field Engineers as per specific request from resource manager and / or special events as designated.- Perform other duties as assigned.- Travel may be required.- Ability and willingness to work holidays,
weekends and overtime as required.
**Qualifications/Requirements**- Two years relevant work experience in field operations, customer service or office administration role desired.- Bachelor's degree preferred
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