E233 | Administrative Coordinator

E233 | Administrative Coordinator

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**Descripción**The Administrative Coordinator provides financial, operational, and administrative support for a program, department, or division.Financial support-related duties include assisting with contract administration and overseeing day-to-day financial transactions including check requests, classes, reimbursements, and providing related analysis.
The Administrative Coordinator also provides operational and administrative support including maintaining filing systems, sending, and distributing mail, managing, and preparing workspaces, meeting management and logistics, making travel arrangements, functioning as a timesheet coordinator,



and providing related ad-hoc operational support.The Administrative Coordinator functions as the primary point of contact for the department or executive with a wide variety of key constituents, including potential and existing donors.
Duties are confidential and require a working knowledge of CI's policies, procedures, programs, and operations.
Ability to work effectively with others and excellent communication skills required.
This position does not supervise staff.
Duties are performed under general supervision.
**_Key Responsibilities_**Prepare check requests, travel reimbursements, and other related financial transactions.
Generate reports and related analyses as needed.Maintain a filing system for contracts and related documents.
Manage the flow of information and transactions related to external contracts and ensure compliance with CI policies and procedures.Provide administrative and operational support to help ensure the efficient functioning of the department.Act as a liaison with other departments and others within and outside CI.Screen incoming correspondence, calls, and requests.




Ensure that critical and sensitive information flows to the appropriate person on time and follow up as needed.Prepare correspondence, memos, presentations, and other communications material.Manage the department and/or executive's business and travel calendar.
Coordinate meetings and activities with others as needed.Maintain administrative files.Perform related duties as assigned.Guarantee adequate stationery inventory and office supplies as well as the proper maintenance of assets and physical facilities of the CI office and the management of petty cash.
**_Additional Responsibilities_**This position will help drive the VPs agenda, priorities,



and communications Perform related duties as assigned.Regional responsibilities and challenges across the organization to achieve business needs and initiatives.Maintain frequently changing calendars and coordinate all aspects of confidential executive-level appointments, meetings, receptions, town halls, video conferences, and live meetings.Substantial communications coverage, screen calls with diplomacy, determine the need for immediate attention, or relay messages

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