19 ene
United Nations
Xico
This position will be temporarily vacant for a period of 6 months.
This position is located in Economic Commission for Latin America and the Caribbean.
The Office Assistant reports to the Chief of Agricultural Development and Climate Change Unit.
**Responsibilities**:
Under the overall supervision of the Chief of Agricultural Development and Climate Change Unit, the Team Assistant will be responsible for the following duties:
- Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Data analysis will be primarily linked to the organization of expert meetings and associated administrative processes.
- Performs a variety of administrative duties (e.g.
meeting organization, reservations, office supply and equipment orders, etc.
), including preparing and/or processing administrative requests/documents (e.g.
travel requests, expense claims, vouchers, etc.).
- Sorts and distributes or processes mail and other documents.
- Uses basic keyboard and word processing skills to prepare forms and short documents (e.g.
memos, letters, faxes, electronic mail, list of participants, etc.).
- Receives phone calls and visitors and refers them to the appropriate source or reply personally to queries when possible.
- Photocopies a variety of documents and other materials.
- Delivers urgent mail/messages.
- Maintains unit files (paper and electronic).
- Operates a variety of office equipment in the performance of basic office functions, e.g.
photocopier, facsimile, printer, scanner, etc.
- Performs other duties as assigned.
Competencies
- Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Work Experience
One year of experience in clerical and general office support or related area is required.
One year or more of experience organizing meetings, courses or workshops is desirable.
One year or more of experience in data analytics or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat; and Spanish is a working language of ECLAC.
For the position advertised, fluency in English is required; and fluency of Spanish is required.
Knowledge of another official United Nations language is desirable.
Knowledge of the second language (English/Spanish) will be tested, unless it can be supported by a certificate from a recognized institution.
NOTE: ''Advanced level'' equals a rating of ''fluent'' in all four areas (speak, read, write, and understand) and ''Intermediate level'' equals a rating of ''confident'' in two of the four areas.
Assessment
Applicants will be assessed based on the information provided in their Administrative Profiles - APs.
Short-listed applicants might be contact by the Hiring Manager for further assessment.
Special Notice
- This position will be temporarily vacant for a period of 6 months.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience,
the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.
The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira.
For more detailed guidance,
applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
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