18 ene
Krispy Kreme Mexico
Xico
Krispy Kreme is looking for an experienced Executive Assistant to provide executive support to our Chiefs.
The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Chiefs.
The Executive Assistant also provides support to the senior management team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
The Executive Assistant must be creative and enjoy working within a dynamic environment that is results-driven and community oriented.
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative,
and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
**A TASTE OF WHAT YOU WILL BE DOING**:
- Provide sophisticated calendar management.
Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and provide support to the senior management team.
Arrange and handle all logistics for Board/Committee meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes when applicable.
- Complete a broad variety of administrative tasks that facilitate the Chief's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports,
and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Chiefs, including those of a highly confidential or critical nature.
Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Chief's style and organization policy.
- Work closely with the Chiefs to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Act as a "barometer," having a sense for the issues taking place in the environment and keeping the Chiefs updated.
Anticipate Chiefs's needs in advance of meetings, conferences, etc.
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
- Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the Chiefs and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
- Manage all aspects of organization's office services.
Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows.
Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.
- Prepare budget recommendations.
- Provide event management support as requested.
- Provide hospitality to all guests and help to create a welcoming environment.
**YOUR RECIPE FOR SUCCESS**:
- Minimum of 5+ years of experience as an Executive Assistant
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Significant executive support experience, including supporting C-level executives.
- Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
- Strong verbal and written communication skills.
- Exceptional organizational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgment is essential.
- Ability to switch gears at a moment's notice.
Muestra tus habilidades a la empresa, rellenar el formulario y deja un toque personal en la carta, ayudará el reclutador en la elección del candidato.