12 ene
Twin Dolphin
Estado de México
.General DescriptionThe Executive Assistant will provide executive-level administrative support to the Design Services Vice President.To be successful in this role, applicants must be well-organized, detail-oriented, have impeccable time management skills, and be able to act without guidance.
Ultimately, this role will contribute to the efficiency of the Design Services business by providing personalized and timely support to the Vice President.
Qualified individuals must be 100% proficient in English.Role and Responsibilities:Manage Vice President's calendar, schedule meetings, and send daily schedule/reminder emailsMake travel and accommodation arrangements for the Vice President, team members, consultants,
and other department guestsServe as client liaison and handle client communication / take preliminary client meetings on behalf of the Vice PresidentInteract with customers when appropriate and problem-solve.
Document complaints and develop an appropriate course of action.
Report problems to Vice President with suggested solutionsRead and analyze memos, emails, and messages for significance; then route to appropriate personnel in a timely and efficient mannerPrepare executive responses to routine memos, letters, or correspondenceServe as key record keeper, providing minutes and agendas for Vice President's meetings and department meetingsAssist the Vice President and the marketing department with new client efforts and marketing platforms such as our website and InstagramPrepare presentations as requested by Vice PresidentReimbursement forms and submittalsCoordinate office equipment/support requests with ITRecord daily attendance and submit on the online platformCoordinate internal, cross-departmental and external events, celebrations, and tasks, such as team-building events, birthdays,
photoshoots, client/departmental giftsShare departmental/company communication with the team, such as announcements from Human Resources, notifications from Security, department work anniversariesManage client contractsPrepare reports, collect and analyze departmental and project informationGeneral business/operations support as neededDevelop and utilize historical information; provide retrieval of informationRequirements:Advanced proficiency in EnglishB.S.
in Administration or related field3+ years administrative support or executive assistanceAdvanced MS Office experienceExceptional organizational skills and problem-solving abilitiesExcellent verbal and written communication skillsExercises discretion and maintains confidentialityStrong attention to detailExcellent time management skillsAbility to multi-task and re-prioritize to meet changing daily objectivesExcellent interpersonal skills, enjoys being part of a team and interacting with othersHas integrity, is honest and transparentPreferred Skills:Experience in accounting and/or marketing is a plusSupervisory experienceFamiliarity with office applications (e.G., Salesforce, Monday
Muestra tus habilidades a la empresa, rellenar el formulario y deja un toque personal en la carta, ayudará el reclutador en la elección del candidato.